Creating More Productive Time
Feel like you’re always racing to get things done everyday? Like you’re always falling behind? Maybe it’s less a question of needing more time and more a question of being more productive with the time you have.
Set a strong foundation
The best way to make the most of your day is to make the most of your morning, in the hours before you do anything to do with work. Get up earlier spend the earlier hours doing things for you. Meditate, read, exercising, go for a walk. Create a strong mental, emotional spiritual foundation to give you a solid start for the rest of your day.
One big task at a time
Surprisingly the biggest time drains are not the big projects. They’re the small things that eat away at your day and energy, stealing time away in tiny increments until there’s little left for what’s important. Things like email, office chatter, unimportant phone calls.
If you have something to accomplish on any given day then get to that thing first. Block out a chunk of time and dedicate yourself to that task while you’re still sharp and fresh. No email, no distractions, just you and your task.
With your biggest to-do’s done first thing in the day you’ll have more energy to deal with all the other smaller things that are left. The emails, the phone calls, the questions that need answering, the smaller, less mentally challenging tasks.
Get ready for tomorrow at the end of today
At the end of the day figure out the most important task for tomorrow. That way when tomorrow starts you don’t waste time trying to prioritize. You know exactly how you want to spend that first block of time because you set it up the day before.
You might think doing listening to a phone call and writing an email at the same time is a productive use of your time, but in reality you are neither fully listening to what is being said nor paying attention to what you’re writing and both of those tasks will have to be dealt with again. Our brain cannot multi-task. At best it can do two things in quick succession. Do one thing at a time and do it well then move on to the next thing.
Plan to succeed
By planning to succeed rather than just letting things happen to you, you’ll be able to better focus on what you need to do. You will prioritize and not let yourself get distracted or sidetracked by the irrelevant. That focus re-sets your productivity clock.